TIPPS & TRICKSLetter

  • Part 2, choose one task
  • 140-190 words
  • Usually formal
  • Clear reason for writing
  • About 40 minutes

One Part 2 option is a letter or email. At B2 it is usually formal: an application for a job, a course or a volunteer role, a letter to an editor, or a complaint. In most tasks here, an advert lists a few roles and you choose one.

Your reader is someone you don't know, so be polite, clear and persuasive. Now and then the task asks you to write to someone you know, and then a friendlier, semi-formal tone is right.

Know why you're writing

Before anything else, find the purpose: applying, complaining, suggesting or giving an opinion. State it in your first sentence (I am writing to apply for...) so the reader knows at once what the letter is about.

Match what the advert wants

In an application, the advert tells you what they are looking for: experience, skills, availability, personality. Show how you match each one, with a real example, not just "I am very responsible".

If the advert lists several roles and says choose one, pick one role and name it clearly. Writing about all of them makes the letter vague.

Stay formal and polite

Use full forms (I would, not I'd), polite phrases (I would be grateful if...) and no slang or exclamation marks. Start with Dear Sir or Madam if you don't know the name and end with Yours faithfully; with a name, use Yours sincerely.

For a semi-formal letter to someone you know, relax a little, but stay polite and well organised.

Use a proper letter layout

Greeting, an opening paragraph that states your purpose, one paragraph per main point, a closing paragraph with the action you want (an interview, a reply), then the sign-off and your full name.

Sell yourself with range

Use B2 language with a purpose: the present perfect for experience (I have volunteered at...), relative clauses (a role which would allow me to...), and phrases like I am confident that or I would welcome the opportunity to. Vary how your sentences begin.

How you are marked

Content: are the task's points covered? Communicative Achievement: is the tone right, and would it persuade the reader? Organisation: letter layout, paragraphs, linking. Language: range and accuracy.

Common traps: mixed registers (Dear Sir or Madam... See you!), no clear reason for writing, writing about every role instead of one, and a missing sign-off.

Structure

  1. 1GreetingDear Sir or Madam, if you don't know the name; Dear Ms Taylor, if you do.
  2. 2Opening paragraphWhy you are writing: for an application, which role you want and where you saw the advert.
  3. 3Main paragraph 1Your relevant experience, with a concrete example.
  4. 4Main paragraph 2Your skills and personal qualities, and why they make you right for the role.
  5. 5Closing paragraphYour availability, what you would like to happen next and a polite final line.
  6. 6Sign-offYours faithfully, (no name in the greeting) or Yours sincerely, (a name in the greeting), then your full name.

Strategy

  1. 1Read the task (2 minutes). Who are you writing to? Why? What does the advert or letter ask for?
  2. 2Choose your register and your role (1 minute). Formal for a company or an editor; pick one role if the task asks you to.
  3. 3Plan your paragraphs (5 minutes). Note what goes in each: purpose, experience, skills and qualities, availability, closing request.
  4. 4Write the greeting and opening (4 minutes). Say clearly why you are writing and where you saw the advert.
  5. 5Write the main paragraphs (15 minutes). One point per paragraph, each backed up with an example from your own life.
  6. 6Close the letter (3 minutes). Say what you would like to happen next, then add the right sign-off and your full name.
  7. 7Check (5 minutes). Is the register consistent? Any contractions? Then check grammar, spelling and the word count.

Nützliche Ausdrücke

Opening a formal letter

  • I am writing to apply for the position of...
  • I am writing in response to your advertisement on...
  • I would like to be considered for...
  • I am writing to express my concern about...

Describing experience and skills

  • I have... years of experience in...
  • Last summer, I worked as...
  • This experience taught me how to...
  • I consider myself to be...
  • I am confident that I would be able to...

Making polite requests

  • I would be grateful if you could...
  • Could you please let me know...?
  • I would appreciate it if...
  • It would be helpful to know whether...

Closing the letter

  • I would welcome the opportunity to discuss this further.
  • I am available for an interview at any time.
  • Thank you for considering my application.
  • I look forward to hearing from you.
  • Yours faithfully, / Yours sincerely,

Musterantwort

You have seen this advertisement on your local library's website: "Summer Reading Club: young volunteers wanted" for storytelling sessions for children, the book-swap stall or the club's social media. Write a letter explaining why you would be suitable for one of these roles (choose one).

Dear Sir or Madam, I am writing to apply for a place as a volunteer at your Summer Reading Club, which I saw advertised on the library's website. I would particularly like to help with the storytelling sessions for young children. I have loved books since I was a child, and I have spent the last two summers working at a holiday camp for six- to eight-year-olds. One of my tasks there was to read to the children every afternoon, so I know how to keep a lively group interested, even on a hot day. In addition, I am patient and cheerful, and I enjoy acting out different voices, which always makes young listeners laugh. I am also studying drama at school, which has helped me feel confident speaking in front of an audience. I am available from the beginning of July until the end of August. I would welcome the opportunity to discuss my application with you, and I look forward to hearing from you. Yours faithfully, Laura Romero

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